Privacy Policy

Privacy Policy

In the CEF education department we are committed to processing personal information in ways that comply with our legal obligations as well as being clear and fair with our friends, prayer partners, financial supporters, volunteers and teachers we serve, about what we do with their personal information.

Briefly, let us assure you that:
* We don’t sell your data to third parties
* We do make it easy for you to manage your information, you can opt out or unsubscribe at any time.

We’ve always taken care of your data with the utmost confidentiality, so the latest GDPR legislation will not bring many changes in this sense. All our computers are password protected and we do not sell or make public any contact information that we have received in good faith to maintain contact with those we work with and serve.
What we do is very focused on training those who are involved in child evangelism ministry and if we have your name and contact information, it is because you have given it to us so be kept up to date with news and events. We do understand that your situation may change and we assure that you that you can opt out of our mailing lists at any time. We will add you to a suppression list and you will receive no information from us, or you can ask to be completely removed from our database. These options are available to you at any time.

There is nothing you need to do regarding these changes, they came into effect on May 25, 2018.

1. Personal information that we collect
We hold a range of personal information (given by you) relating to you, including your:
• Full name;
• email address;
• telephone number;
• address;
• training courses attended;
• information preferences (e.g. prayer calendar or course notification);
• ID number (if you have requested that we issue a letter for attending a course);
• IP address; and;
• any other personal information that you choose to provide to us when you complete our online contact forms or otherwise make contact with us.

2. How we use your personal information
We use your personal information as follows:
• to maintain our relationship with you (as long as you want this);
• for record keeping, statistical analysis and internal reporting and research purposes;
• to ensure data security and to provide you with access to secure areas of our Website;
• to notify you about news, upcoming events, new training materials;
• to redirect your request to the CEF national office in your country if we deem this is more helpful for you;
• to respond to any questions you ask on the contact us page;

3. E-mails
We may send you emails about upcoming events, webinars, new training offers or other CEF news and ministries. You will not receive emails about non-CEF ministries and we will not share your email address or contact information with anyone else.

We use mailchimp, and our own cefeurope.org account to send out emails for the above purposes. We are not responsible for the mailchimp terms and conditions. Please read their terms and conditions and be sure that you are in agreement with them also.

You are on our mailing list and receive information from us because you: a. Have consented to this after attending a CEF conference, training event or you have contacted us to add you to

the mailing list. b. You may have opted into a facebook group of a CEF worker. You may of course remove yourselves from this group at any time and you may unsubscribe to the email list at any time.

If you unsubscribe, you may of course continue to visit our website and receive much of the information directly as well as news about training offers and upcoming events.

4. Automated decision making/profiling
Google
The services contained in this section enable the Owner to monitor and analyse web traffic and can be used to keep track of User behaviour.

Google Analytics (Google Inc.) Google Analytics is a web analysis service provided by Google Inc. (“Google”). Google utilizes the Data collected to track and examine the use of this Application, to prepare reports on its activities and share them with other Google services.

Google may use the Data collected to contextualize and personalize the ads of its own advertising network. Personal Data collected: Cookies and Usage Data.

5. Legal basis for processing
• In terms of the legal basis we rely on to process your personal information, these are as follows: – where you have provided your consent directly after signing up to a conference or training course or have freely provided contact information to receive information emails from us. – for our legitimate interests in:

* management of your account (including processing payments) and our relationship with you, and communicating with you

* operating our Website

* sending direct marketing in respect of our own products and services

* our internal business purposes which may include processing for the purposes of: record keeping, research, reporting and statistics, data security, recruitment and training of our personnel, and protecting our rights, property and safety (and that of others).

6. Payments
If you make an online donation for the ministry of CEF or purchase materials, your gift will be processed through paypal or another payment platform. We do not store your credit card information, we ask that you read the privacy policies of these platforms for more information about how they store your data.

7. How long we keep your personal information
The length of time we keep the information you have given us depends on the context in which you provided it. We will hold the information for as long as we deem necessary, according to the purpose that it was given. We will additionally keep information that is necessary for us to provide quarterly mailings, other resources and for statistical purposes. Additionally we hold information of training courses attended and diplomas issued. We will keep records of any financial transactions you enter into with us for a minimum of ten years.

8. Cookies
• We collect information directly from you in a number of ways. One way is through our use of ‘cookies’. Most websites use cookies in order to make them work, or to work more efficiently, as well as to provide information to the owners of the website. They help us to understand how our customers and potential customers use our website so we can develop and improve the design, layout, content and function of the site. Cookies are small text files that are placed on your computer’s hard drive by websites that you visit. They save and retrieve pieces of information about your visit to the website – for example, how you entered the site, how you navigated through the site and

what information and documentation was of interest to you. This means that when you go back to a website, it can give you tailored options based on the information it has stored about you on your last visit.

Some of our cookies are used to simply collect information about how visitors use our website and these types of cookies collect the information in an anonymous form.

Where there is a login process relating to buying products from us we also use cookies to store personal registration information so that you do not have to provide it to us again on subsequent visits.

The rules about cookies on websites have recently changed. If you are uncomfortable with the use of cookies, you can disable cookies on your computer by changing the settings in the preferences or options menu in your browser. You can set your browser to reject or block cookies or to tell you when a website tries to put a cookie on your computer. You can also delete any cookies that are already stored on your computer’s hard drive. However, please be aware that if you do delete and block all cookies from our website, parts of the site will not then work. This is because some of the cookies we use are essential for parts of our website to operate. Likewise, you may not be able to use some products and services on other websites without cookies.

To find out more about cookies, including seeing what cookies have been set and how to manage and delete them, visit http://www.whatarecookies.com

9. Links to third party websites
• Our Website contains links to other Internet websites. Unless otherwise explicitly stated, we are not responsible for the privacy practices or the content of such websites, including such site’s use of any personal information.

10. Security
• We use reasonable security methods to protect the personal information that we process, including Internet standard encryption technology (“SSL “or “Secure Socket Layer“ technology) to encode personal information that you send to us through our Website. SSL works by using a private key to encrypt data that‘s transferred over the SSL connection. To check that you are in a secure area of the Website before sending personal information to us, please look at the bottom right of your website browser and check that it displays an image of a closed padlock or an unbroken key.

• However, please note that whilst we take appropriate technical and organisational measures to safeguard the personal information that you provide to us, no transmission over the Internet can be guaranteed to be secure. Consequently, please note that we cannot 100% guarantee the security of any personal information that you transfer to us over the Internet.

11. Your rights
• The following section explains your rights. The various rights are not absolute and each is subject to certain exceptions or qualifications. • We will grant your request only to the extent that it follows from our assessment of your request that we are allowed and required to do so under data protection laws. Nothing in this Privacy Statement is intended to provide you with rights beyond or in addition to your rights as a data subject under data protection laws.

1. The right to be informed You have the right to be provided with clear, transparent and easily understandable information about how we use your personal information and your rights. This is why we’re providing you with the information in this Privacy Statement.

2. The right of access You have the right to obtain a copy of your personal information (if we’re processing it), and other certain information (similar to that provided in this Privacy Statement) about how it is used. This is so you’re aware and can check that we’re using your personal information in accordance with data protection law. A request for this information should be sent to email address edadmin@cefeurope.org and the information will be sent by email (or on printed paper, if so requested) within 30 days. We can refuse to provide information where to do so may reveal personal information about another person or would otherwise negatively impact another person‘s rights, or if someone abuses their right of access to information and requests this information on a repetitive basis.

3. The right to rectification You can ask us to take reasonable measures to correct your personal information if it’s inaccurate or incomplete. E.g. if we have the wrong date of birth or name for you.

4. The right to be forgotten In simple terms, enables you to request the deletion or removal of your personal information where there’s no compelling reason for us to keep using it or its use is unlawful. This is not a general right to erasure; there are exceptions, e.g. where we need to hold information on employees, volunteer contracts and other legal requirements.

5. The right to restrict processing. You have rights to ‘block’ or suppress further use of your personal information when we are assessing a request for rectification or as an alternative to erasure. When processing is restricted, we can still store your personal information, but may not use it further. We keep lists of people who have asked for further use of their personal information to be ‘blocked’ to make sure the restriction is respected in future.

6. The right to data portability. You have rights to obtain and reuse certain personal information for your own purposes across different organisations.

12. Children
All children under 16 years of age who would like to contact us through the CEF Europe training website or to attend an event should do so with their parent or guardian’s permission. We will not give a child’s contact information to any third party, nor will we use it for any other reason except for the reason that it was given.

Updating this statement
We review our privacy practices from time to time. We ask that you bookmark and periodically review this page for updates to our Privacy Statement. We reserve the right to modify this policy.

Latest update: October 2018

Contact us
For any further information, please contact us at edadmin@cefeurope.org